Know where your team's time is going — by project, task and issue.

Hourglass Timesheet is timesheet management software that captures employee time against projects and tasks, compares estimated with actual effort and progress, and gives managers a clear view of work and utilisation.

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Web application iOS and Android app

Project dashboardIllustrative data

Time spent vs estimate% complete (Project Lead)

Total hours1,248

Billable hours936

Active projects24

Pending approval18

Client PortalWithin estimate

186 of 204 hours spent · 78% complete

ERP IntegrationWithin estimate

240 of 320 hours spent · 70% complete

Mobile QAOver by 4 hours

84 of 80 hours spent · 90% complete

Time is one of your most important project and operational inputs.

Without structured time capture

Hours are recorded late, project effort is difficult to compare and managers lack a reliable view of where people are spending time.

With Hourglass Timesheet

Employees record time against projects and tasks while managers can compare effort, monitor progress and review time by employee or project.

Capture time where the work actually happens.

Record time directly against projects and tasks. Time recorded in Ticketing or To-Do List flows into Timesheet automatically and immediately.

Select

Choose the project and task where the work belongs.

Record

Enter the time spent during the working day.

Compare

Review estimated versus actual effort.

Report

Analyse time by employee, project, task or period.

From daily time entry to project-level visibility.

Time capture, project monitoring and reporting in one structured workflow.

Time against projects & tasks

Record hours against projects and tasks, each marked billable or non-billable, so every time entry shows which it is.

Estimated, actual and % complete

Set estimates by module and task, compare them with actual hours, and record the project's % complete as Project Lead.

Detailed time reports

Report time by employee, project or task over daily, weekly, monthly or selected date ranges.

Real-time project dashboard

See estimated time, time spent and % complete in graphs, with a drill-down by module and task.

Project vs. employee analysis

Understand how employee time is distributed across projects to support workload and resource planning.

Holidays & leave integration

Bring holiday and leave information into time management to reduce manual reconciliation.

Remote approvals and access control

Managers review and approve timesheets remotely and are notified of pending approvals. Role-based access and audit trails keep records controlled.

Cloud-based, web and mobile

Record and review time from anywhere, on the web application or the iOS and Android app.

The Hourglass advantage

Tx3: Ticketing, To-Do List and Timesheet working as one.

Timesheet is part of Tx3, our employee productivity suite. Employees can record time against a ticket or (TD²) task, and that time is reflected in the employee's Timesheet and the associated project.

One connected record: what was requested, what work was assigned, how much time was spent and which project the effort belongs to.

Ticketing Application

Record time against a ticket and reflect the effort in the employee's timesheet against the project linked to the ticket.

View Ticketing

To-Do List (TD²)

Link work to a (TD²) task, record time against it and reflect that effort in the project timesheet.

View To-Do List

Connected workflow

Ticket → Task → Time → Project

1. Issue

A customer or employee raises an issue in Ticketing.

2. Task

The ticket can be linked to a (TD²) task and assigned to an employee.

3. Time

The employee records time against the ticket or linked task.

4. Project

Recorded time is reflected in the associated project timesheet.

Management visibility

Turn time data into better project decisions.

Timesheet gives managers a structured view of effort across projects, people and tasks — helping teams understand where time is being consumed and where estimates need attention.

Project profitability

Understand the effort consumed by projects and support better project reviews and billing analysis.

Resource utilisation

See how employee time is distributed across projects to support workload and resource planning.

Estimate accuracy

Compare estimated and actual effort and use the learning to improve future project estimates.

Billable effort

Distinguish billable and non-billable time for clearer project and client analysis.

Compare time spent with progress.

See estimated and actual time for each project, module and task in graphs, alongside the Project Lead's % complete for the project.

Timesheet data can support project reviews, resource planning, client billing and future project estimation.

Client Portal: modules and tasksSample data

Project % complete (Project Lead)78%

38 of 40 hours

ReportsWithin estimate

72 of 80 hours

APIOver by 6 hours

62 of 56 hours

TestingWithin estimate

14 of 28 hours

Useful wherever time needs to be understood.

Project teams

Capture effort across projects and compare estimates with actual time.

Support Teams

Record time spent resolving tickets and support work.

Professional Services

Track project or client time to support billing and analysis.

Operations & HR

Review time patterns alongside projects, tasks, holidays and leave.

More than a timesheet

From time entry to connected operational visibility.

Hourglass Timesheet is designed to work with the way your teams actually work — across projects, tasks and support issues.

Area	Traditional timesheet	Hourglass Timesheet
Time capture	Record hours separately	Time against projects and tasks
Estimate vs actual	Separate calculations	Built into project and task tracking
Connected work	Tickets, tasks and time kept separately	Ticketing + (TD²) + Timesheet working together
Project visibility	Manual consolidation	Project, employee, task and period reporting
Billable effort	Separate tracking	Billable and non-billable time at project/task level

Questions about Timesheet.

A timesheet application records employee work hours against projects and tasks and provides structured reporting for project and resource analysis.

Yes. Employees can record time against specific projects and tasks, providing a daily breakdown of time spent.

Yes. Estimates are set by module and task and compared with actual hours, and the Project Lead records the project's % complete.

Time recorded against a ticket updates the time taken on the ticket and the employee's timesheet against the project linked to the ticket, automatically and immediately.

A ticket can be linked to a (TD²) task and assigned to an employee. Time entered against the linked task updates the time taken on the ticket and the project timesheet, automatically and immediately.

Yes. Reports can be generated for time spent by employee, project or task over selected periods.

Yes. Timesheet is cloud-based and available as a web application and as a mobile app for iOS and Android.

Yes. Managers can review and approve timesheets remotely and receive notifications for pending approvals.

Yes. Each project and task is marked billable or non-billable, so every time entry shows which it is.